Overview

Faculty may place articles or book chapters under 50 pages on electronic reserve at the Jane Bancroft Cook Library. To place materials on reserve, fill out and submit this reserve form, which is also available at the Circulation Desk.

PDF files can be emailed to Chris Gray. It is essential to include your name, phone number, e-mail address, the course prefix number and/or name, and the title and author of the article or book chapter being submitted, along with the bibliographic citation in the e-mail message. The electronic copies of print reserves are retrieved through Cook Library Catalog under the Course Reserves.

Articles will not be kep on print reserve unless special arrangements are made.

Paper materials to be scanned and placed on electronic reserve should meet the following guidelines:

• Clean, first-generation copies of materials with as little black margin or center stripe as possible.
• Submitting the best possible copy is ESSENTIAL.
• 8 1/2" x 11" paper with at least 1/2" margin on all four sides
• Single pages only (no double-sided/facing pages)
• All text when possible, since photographs reproduce poorly
• Materials not meeting these guidelines will be returned to the faculty who will then need to resubmit the materials in the appropriate format.

Be aware that large documents may be divided and scanned in sections since large files are difficult to download and print.

Copyright and Electronic Reserves

Electronic Course Reserve materials can be viewed electronically and are protected by copyright. The copyright law of the United States (Title 17 US Code Section 108) governs the making of photocopies or other reproductions of copyrighted material. The University of South Florida and New College of Florida adhere to this statute by relying on the fair use provisions of the copyright law and by obtaining permission of the copyright holder where applicable.

One of the conditions of the copyright law as it applies to libraries specifies that a photocopy or reproduction is not to be used for "any purpose other than private study, scholarship or research." If a user makes a request for, or later uses a photocopy or reproduction for purposes in excess of "fair use," that user may later be liable for copyright infringement.

Electronic Reserve procedures at the University of South Florida and New College of Florida for materials protected by copyright rely on the fair use section of the Copyright Act of 1976. Section 107 of the Copyright Act identifies four factors in determining fair use:

• The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit education purposes;
• The nature of the copyrighted work;
• The amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
• The effect of the use upon the potential market for or value of the copyrighted work.

General Guidelines

• Electronic Reserves of the Jane Bancroft Cook Library are for the use of the students, faculty, and staff of USF Sarasota/Manatee and New College of Florida.
• Materials placed in Electronic Reserves will be at the initiative of instructors for the educational and non-commercial use of students.
• Material in Electronic Reserves will be removed from the system at the end of the courses for which the material is intended.
• Copyrighted material will be secured and available only to the students for which the material is intended.
• Electronic Reserves maintains the right to deny placement into Electronic Reserves any material it judges is beyond the boundaries of "fair use."

Copyright Procedures

• Complete books will not be scanned into Electronic Reserves
• Materials which do not require copyright permission include exams, syllabi, and lecture notes of the instructor placing material on Electronic Reserves; government publications; a single journal or magazine article used for one semester; a single book chapter used for one semester; works of art used for one semester; and material for which the professor or instructor owns copyright.
• The instructor's signature will accompany all submissions for research purposes into the Course Reserves
• Materials which require copyright permission are:
  • a journal article, magazine article or book chapter intended use for more than one semester;
  • multiple chapters from a single book or multiple articles from a single journal or magazine